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VeriFACTU: electronic invoicing arrives at clinics
The VERI*FACTU system (Verifiable Invoice Issuance System) is the new digital invoicing compliance framework established by Spain's AEAT through Royal Decree 1007/2023.
Mandatory deadlines
| Business type | Deadline |
|---|---|
| Corporations (SL, SA) | January 1, 2027 |
| Self-employed and others | July 1, 2027 |
If your clinic is an SL (most are), you have until January 2027 to have your invoicing software adapted.
Digital invoicing adapted to the VeriFACTU regulation
What VeriFACTU requires
- Invoice chain: each invoice includes a SHA-256 hash of the previous one, creating an unalterable chain
- Submission to AEAT: invoices are sent electronically in real-time or batch
- QR code: each invoice must include a tax-validatable QR code
- Mandatory text: "Invoice verifiable at the AEAT electronic headquarters" or "VERI*FACTU"
- Software identification: each invoice identifies the software that generated it
Penalties for non-compliance
| Infraction | Penalty |
|---|---|
| Using non-compliant software | Up to 50,000 EUR per fiscal year |
| Per invoice issued with non-compliant software | 1,000 EUR per invoice |
| Software vendor offering non-compliant systems | Up to 150,000 EUR per fiscal year |
Accounting integration and tax reporting
VAT in hair clinics
This is an important point:
- Aesthetic procedures (most hair transplants): 21% VAT
- Therapeutic procedures (burn reconstruction, etc.): VAT exempt
- Even for exempt operations, the obligation to issue invoices persists
How to prepare your clinic
Step 1: Verify that your management software is VeriFACTU compatible. TrichoSuite includes a VeriFACTU module; confirm in the demo the status of AEAT submission on your installation.
Step 2: Ensure your invoices include all mandatory fields:
- Issuer NIF and name
- Recipient NIF and name
- Invoice number (series + sequential number)
- Issue date
- Taxable base, VAT rate, and VAT amount
- Total amount
- Operation description
Step 3: Configure your clinic's digital certificate (FNMT or other qualified) or use software that acts as a Social Collaborator with AEAT.
Step 4: Test in the AEAT testing environment before the deadline.
TrichoSuite and VeriFACTU
TrichoSuite includes a VeriFACTU module:
- Automatic hash chain generation: each invoice is chained to the previous one
- Submission to the AEAT: direct submission module with retries; real submission is switched on per installation once the set-up is complete (ask in the demo if it is a requirement for you)
- Tax QR code: automatically generated on each PDF invoice
- Sequential numbering: gapless, with configurable series
- Multi-type support: complete invoices (F1), simplified (F2), and rectification (R1-R5)
Conclusion
VeriFACTU is not optional. If your clinic issues invoices with software, you need that software to be compatible before January 2027 (SL) or July 2027 (self-employed). The good news: with the right software, the transition is seamless.
How TrichoSuite covers it
The portal includes a VeriFACTU module with a record chain, per-invoice statuses and retries: it is explained in Quotes, invoices and VeriFACTU in a hair clinic.
How each option on the market handles it
No single tool suits every clinic. Here is the summary; each comparison lists the pros and cons of both sides, with dated prices and sources, and when the other option is the better pick:
- TrichoSuite vs TrichoLAB: 3D planning, trichoscopy and patient-report specialist; the pages we reviewed publish no prices and ask for a meeting or demo.
- TrichoSuite vs Force HT: 3D consultation built from photos, no scanner, to show patients areas, grafts and scenarios; it does not publish prices either.
- TrichoSuite vs Flowww: general clinic management (aesthetic and hair medicine among its sectors) with public USD prices per plan and add-on modules.
- TrichoSuite vs Pabau: generalist clinic platform with plans by number of users and unlimited patients; its pricing page shows no amounts.
- TrichoSuite vs Clinic Cloud: Spanish generalist medical software, with Verifactu and TicketBAI, multi-site scheduling and an AI assistant for clinical notes.
For the bigger picture, start with the analysis of the hair transplant clinic software market.